Bylaws of the GARC as revised on 24 June 1996
(amended 23 May 2011, 28 July 2014, and 28 September 2015)
Table of contents
Bylaws of the Garland Amateur Radio Club
24 June 1996
Article I General Return to Top
1.01 Name. The name of the organization is the GARLAND AMATEUR RADIO CLUB (the "GARC")
1.02 Purposes. The GARC is organized for the charitable, educational and scientific purposes which without limitation include:
Article II Membership Return to Top
2.01 Eligibility. GARC Membership is open to anyone having an interest in Amateur Radio.
2.02 Membership Process. Membership in the GARC shall be granted upon submission of a completed membership application, together with appropriate dues by the start of the March meeting. New applicants must be voted into membership at a regular membership meeting by a majority vote of members present.
2.03 Membership Types. Membership privileges and dues are as follows:
2.04 Maintaining Membership. To maintain membership in the GARC, a member must have paid dues for the current year and must abide by the Bylaws as determined by the Board of Directors.
2.05 Removal of Members. Any member may be expelled from the GARC by a two-thirds majority vote at a regular membership meeting. The member in question must have been notified by the Board of Directors of the intent of an expulsion vote and of the date that the vote is to be taken. The member shall be allowed to defend his/her position to the GARC membership prior to the vote. A member that is expelled shall be refunded a prorated portion of that member's current dues.
2.06 Amateur Radio Class Attendees. Non-members enrolled in classes given by the GARC receive associate membership for the remainder of the year in which the class was held whether they passed the class or not.
2.07 Dues. (Amended May 23, 2011) Annual dues shall be payable by members no later than March 1 of each year. Failure to pay dues by this date shall cause the delinquent member to be considered inactive for a period not to exceed 12 months, after which time he/she shall be dropped from the GARC roster. Dues in full paid at any time during the inactive year shall reinstate the delinquent member to active membership.
Article III Officers Return to Top
3.01 Elected Positions. Officers of the GARC shall consist of the President, Vice President/Public Information Officer, Secretary, Treasurer, Education Director, Newsletter Editor, and Communications Director. These officers shall constitute the Board of Directors and shall carry out all the duties of officers and directors as defined by laws and by the Articles of Incorporation and these Bylaws
3.02 Qualifications of Officers. A member of the GARC may serve as an officer provided he/she holds a valid amateur radio license. All officers must hold a valid technician or higher class license. To hold the office of president, a member must have been a member for at least one (1) year prior to the time of election and hold a general or higher class license. All officers shall be 18 years of age or older.
3.03 Elections. Officers shall be elected at the March membership meeting.
4. Appointed Positions. At their discretion, the Board of Directors may appoint members to fill appointed positions. Appointed positions may include:
Article IV Newsletter and Website Return to Top
4.01 General. A GARC newsletter shall be published monthly for distribution to the active membership and reciprocating clubs. A list of local amateur radio clubs and other organizations that send their newsletters to the GARC shall be maintained by the newsletter editor so that the GARC newsletter may be sent to them if requested.
4.02 The newsletter shall provide notice of meetings, notice of club activities, and carry only articles of general interest to the hobby of amateur radio.
4.03 Advertisements. Advertisements in the GARC newsletter shall be at the discretion of the Board of Directors. All advertising copy must be approved by the Board of Directors before publication.
4.04 GARC shall maintain a web site so long as funds are available. It will be managed by the web site manager.
Article V GARC Radio Station and Repeaters Return to Top
5.01 General. The GARC radio station and repeaters shall be under direction of the station trustee and communications officer, and shall be maintained by all GARC Board members for use of all licensed GARC members.
5.02 Operation Policy. The GARC station shall operate in compliance with the FCC rules and regulations and existing GARC rules at the time.
5.03 Station Operating Policy. The latest issue of the ARRL Operating Manual shall be used as the basis for operating procedure.
5.05 The GARC radio station and repeaters shall operate so long as funds are available.
5.06 Personal Radio Operations. The GARC shall not attempt to govern the actions of its members in the operation of their personal radio stations.
Article VI Meeting Procedures Return to Top
6.02 Meeting Chair. All meetings shall be carried out by the president, or in his absence, the vice president. If both are absent, the meeting may be chaired by any other member of the Board of Directors.
6.03 Minutes. Minutes of all meetings shall be recorded by the secretary. If the secretary is not in attendance, the chairman will appoint a temporary secretary before proceeding with GARC business.
6.04 Rules of Order. All proceedings of the GARC shall be generally governed by Robert's Rules of Order, Newly Revised, latest edition.
6.05 Committees. Committees may be appointed from time to time as the need arises. Committee appointments shall be made by the president and must be approved by the Board of Directors.
6.06 Absentee Voting. Voting on specific issues by mail, email, or hand delivery when allowed by the Board of Directors, shall be conducted according to Robert's Rules of Order, Newly Revised, latest edition. Delivered ballots shall not be opened and counted until balloting takes place.
6.07 Proxy Voting. Proxy voting is not allowed.
Article VII Fiscal Year Return to Top
7.01 The fiscal year of the club shall start on the first day of May and end on the last day of April of each following year.
7.02 At the April membership meeting, the treasurer shall present a financial summary for the current fiscal year to date as well as the proposed annual budget for the new fiscal year.
Article VIII Donations Return to Top
8.01 The Board of Directors may accept on behalf of the club any contribution, gift, bequest, or device for the general purposes of the club according to the limitations stated in Section 1.03.b.2.
8.02 The use and/or disposition of donations shall be at the discretion of the GARC Board and may include the sale, gifting, retention for club use, or disposal as deemed appropriate as listed in the GARC Equipment Disposal Guidelines.
Article IX Amendments to Bylaws Return to Top
Notice of proposed changes to these Bylaws must be published in the GARC newsletter immediately prior to a meeting where voting on the proposed change(s) will occur. A two-thirds majority of the voting members present at the meeting shall be required to pass a proposed amendment.
Article X Dissolution Return to Top
Upon dissolution of the GARC, The Board of Directors shall, after paying or making provisions for payment of liabilities of the GARC, dispose of the assets of the corporation in accordance with the provisions of Article Eight (Disposition of Assets) of the articles of incorporation of the Garland Amateur Radio Club and in strict compliance with the requirements of Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding section of any future federal tax code.
24 June 1996 - The Bylaws of the Garland Amateur Radio club was a compilation of the provisions from the former "Constitution and Bylaws". These changes were made in order to qualify the GARC as a charity as defined in section 501(c)(3) of the internal Revenue Code and no substantive changes were intended, The Fundamental organization document of the GARC is its "Articles of Incorporation" (amended and restated as of 27 May 1996). Some of the provisions formerly in the Constitution and Bylaws were moved to the Restated Articles of Incorporation.
28 March 2011 - Revision of dues structure.
28 July 2014 - Added to Article II; Charter Member, Honorary Life Member and clarified some of the other categories, expanded some of the officer duties in Article III, specified quorums for Board and member meetings, added Article VII Fiscal Year, and added Article VIII. Donations. Reformatted the entire document for consistency and corrected spelling and grammatical errors.
28 September 2015 - Updated Section 1.03.b to conform to Internal Revenue Code and changed Article VII so the fiscal year starts in May instead of March.